Description

Position Summary

The Accounting , Payroll and Benefits Specialist will be a key member of our team, working closely with the Executive Director, Management Committee, and staff to perform assigned duties across a variety of payroll, accounts payable, financial accounting and record keeping, annual budget preparation, and employee benefits functions.

The ideal candidate will have excellent accounting and book keeping skills, financial report writing experience, and employee benefits administration knowledge.

Requirements

Responsibilities

Daily
Create pdf of daily deposits, enter deposit transactions and post pdf to appropriate file folder until matched to bank transaction
Create pdf of vendor invoices, enter invoices in to QuickBooks and get in to pay status for the Executive Director to process checks (weekly check runs). Make sure pdf flows through the appropriate directories and folder
Review and approve cash transactions

Weekly
Take scanned check files from Executive Director and create individual files for each check and put in to appropriate directory and folder

Monthly
Download Bank Statement
Download Credit Card Statement and transactions, code and upload transactions to QB (hopefully the upload becomes automatic like the bank once the credit card system upgrades)
Download Morgan Stanley statement and enter journal entry for the monthly transactions for interest and cd updates
Send statements to authorized third party for reconciliation, put reconciliation reports for bank, credit card and Morgan Stanley in to appropriate directory folder
Reconcile the deposit/advance account and enter monthly journal entry
Review fixed asset account and enter monthly journal entry
Run PAC report for review and enter for payment by the 5th
Make sure all profit and loss transactions are assigned a class code
Create financial reporting package for distribution to the Management Committee by the 15th of each month
Review all balance sheet accounts for appropriate balances and accruals

Payroll
Collect semi-monthly time reporting and process payroll
Review tax payments and balances for appropriateness
Process simple IRA remittances to Capital Group

Human Resources
Deliver new hire packages to new employees, create directory and store pdf’s this paperwork
Update Beginning of year sick and vacation accruals
Set up new employees in QuickBooks

Annual and Ad Hoc
Property tax filings
CA Statement of information filing (bi-annually)
Work with outside accountants for tax preparation
Work with outside accounts for audited/reviewed financials, as necessary
Insurance audits and annual renewal review with Executive Director
Benefits renewal reviews with Executive Director
Prepare Treasurer reports for Board of Director meetings, available for meetings as necessary
Budget preparation
Equipment lease reviews and monitoring
Work with property management for building issues

Qualifications

Minimum 5 years of experience working with payroll, accounts receivable, and accounts payable. Associate or Bachelor's degree in accounting, business management, or related financial field preferred.

Full- time, Monday to Friday 9:00 a.m. to 5:00 p.m. 

Pay $95,000 to $110,000 per year DOE
Benefits include Medical, Dental, Vision, Simple IRA